Privacy Policy

Last Updated: June 1, 2026

1. Introduction

DIGITAL INFUSE S.R.L ("we," "our," or "us"), which operates iContab (the "Service"), is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use the Service. Please read this Privacy Policy carefully. By accessing or using the Service, you acknowledge that you have read, understood, and agree to be bound by the terms outlined in this Privacy Policy.

2. Information We Collect

Account Information: When you create an account or sign in, we collect information provided through our authentication provider, which may include:

• Full name
• Email address
• Account identifiers and authentication tokens

Content You Provide: When you use the Service, we collect the content you submit and generate, which may include:

• Documents you upload, such as invoices, receipts, bank statements, and contracts
• Company, accounting, and tax details you provide or that are extracted from your documents
• Generated ledger entries, reports, and filings
• Billing and subscription details processed by our payment provider

Automatically Collected Information: When you use the Service, we may automatically collect certain information about your device and usage, which may include:

• IP address
• Browser type and version
• Operating system
• Pages visited and features used
• Time and date of your visit
• Diagnostic and error data

3. How We Use Your Information

We may use the information we collect for purposes including:

• Providing, maintaining, and improving the Service
• Reading your documents and posting transactions to your accounting books at your request
• Preparing ledgers, reports, and statutory tax filings
• Processing payments, credits, and subscriptions
• Responding to your inquiries and providing customer support
• Sending administrative information, such as updates to our terms and policies
• Analyzing usage patterns and trends to improve the user experience
• Protecting the Service and our users from fraudulent, unauthorized, or illegal activity

4. AI Processing

The Service uses third-party artificial intelligence model providers to read your documents and extract accounting data. The documents and inputs you submit may be transmitted to and processed by these providers solely to deliver the Service to you. We do not sell your content, and we take reasonable steps to limit the sharing of your content to what is necessary to operate the Service.

5. Disclosure of Your Information

We may share your information in the following situations:

• Service Providers: We share information with third-party vendors and sub-processors who perform services on our behalf, such as authentication, hosting, AI model providers, payment processing, and error monitoring.
• Business Transfers: We may share information in connection with any merger, sale of company assets, financing, or acquisition of all or a portion of our business.
• Legal Requirements: We may disclose information where required to do so by law or in response to valid requests by public authorities.
• With Your Consent: We may disclose your information for any other purpose with your consent.

6. Your Data Protection Rights

If you are a resident of the European Economic Area (EEA), you have certain data protection rights under the General Data Protection Regulation (GDPR). These rights include:

• The right to access, update, or delete the information we hold about you
• The right to have your information corrected if it is inaccurate or incomplete
• The right to object to our processing of your personal data
• The right to request that we restrict the processing of your personal information
• The right to data portability
• The right to withdraw consent at any time where we relied on your consent

To exercise these rights, please contact us at contact@digital-infuse.com.

7. Cookies and Tracking Technologies

We use cookies and similar technologies to operate the Service, keep you signed in, and analyze usage. Cookies are small files that may include an anonymous unique identifier. You can instruct your browser to refuse cookies, but some portions of the Service may not function properly without them.

8. Data Security

We have implemented appropriate technical and organizational measures designed to protect the security of the personal information we process. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security. Transmission of personal information to and from the Service is at your own risk.

9. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including satisfying any legal, accounting, or reporting requirements. When determining the appropriate retention period, we consider the amount, nature, and sensitivity of the data and the applicable legal requirements.

10. Children's Privacy

The Service is not intended for use by children under the age of 16. We do not knowingly collect personally identifiable information from children under 16. If you become aware that a child has provided us with personal information, please contact us, and we will take steps to remove that information.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically. Changes are effective when posted on this page.

12. Contact Us

If you have any questions about this Privacy Policy, please contact us at:

DIGITAL INFUSE S.R.L
Email: contact@digital-infuse.com
Phone: +40747026772
Address: Bulevardul Pipera 1 - VII A